How to Write a Resignation Letter

Embracing New Opportunities with a Professional Resignation Letter

Starting a new chapter in your career can be both exciting and daunting, especially when it comes to resigning from your current job. If you’re one of the million Filipino talents considering better job opportunities, you may feel unsure about how to resign gracefully. 

A well-written resignation letter can serve as a professional bridge, leaving a positive impression even as you move on to new endeavors. In this article, we’ll walk you through the steps to write a resignation letter that helps you leave on good terms, while setting the stage for your future career growth.

The Anatomy of a Resignation Letter

1. Proper Format and Structure

A resignation letter is a formal document, so it’s essential to follow a clear format. Start by including your name, address, and the date at the top.

2. Email Subject Line

When resigning, keep the email subject clear and to the point: “Resignation – [Your Full Name]”.

3. Salutation

Address your letter to the appropriate person—usually your direct supervisor or HR. Depending on the company culture, a formal “Dear [Supervisor’s Name]” works best, but slightly more casual salutations are acceptable in some organizations.

4. Statement of Resignation

Be clear and direct. State your intention to resign right away: “I am writing to formally inform you that I’d be resigning from my role as [Position] at [Name of the Organization], effective [Exact Date].”

5. Effective Date

It’s important to specify your last day of employment, typically adhering to a 30-day notice period in the Philippines.

6. Reason for Leaving (Optional)

While not mandatory, including a brief, positive reason for your departure can provide closure. Keep it professional—“I am resigning to pursue career growth” or “I have received an opportunity to further my career” are examples of appropriate phrasing.

7. Gratitude

Acknowledge the chances you’ve been given at the company by saying something like, “I truly appreciate the experiences and personal development I’ve gained through my time with the team.”

8. Offer of Assistance

Offer to assist with the transition by training your replacement or preparing handover documentation.

9. Closing and Signature

Use a professional closing like “Sincerely” or “Respectfully,” and remember to sign your resignation letter (physically or digitally, depending on the medium).

Things to Avoid Including in Your Resignation Letter

• Negative Remarks: A resignation letter is not the place to vent frustrations. Keep your tone positive and professional.
  
  
• Excessive Detail: Avoid over-explaining your reasons for leaving or discussing personal grievances.
  
  
• Demands or Ultimatums: This is not the time to negotiate your terms.
  
  
• Emotional Outbursts: Remain calm and composed in your resignation letter.

Resignation Letter Template

Here’s a sample resignation letter:

[Your Name]
[Your Address]
[City, Postal Code]
[Email Address]
[Phone Number]

[Date]

[Supervisor’s Name]
[Company Name]
[Company Address]

Dear [Supervisor’s Name],

I hope this message finds you well. After careful consideration, I am submitting my resignation from my position as [Job Title] at [Company Name], with my final working day being [Last Working Day]. This decision was not made lightly, as I have greatly valued my time here and the relationships I’ve developed with the team.

I am truly thankful for the opportunities to grow and learn in this role. The collaboration and support from the team have been incredibly rewarding, and I will carry these experiences forward as I move on to my next opportunity.

In order to ensure a seamless transition, I am happy to assist with any tasks such as preparing handover documents, training a replacement, or offering support during the transition process. Please let me know what assistance the team needs.

Thank you once again for the opportunity to contribute to this incredible organization. I sincerely appreciate all the support and guidance I’ve received during my time here.

Wishing you and the team continued success.

Kind regards,
[Your Name]

Start Your Career Growth Journey Today

Resigning professionally is a key step in maintaining strong relationships and setting yourself up for future success. A well-crafted resignation letter is not only respectful to your employer but also reflects your professionalism to future employers.

As you move forward in your career, remember that each job change is an opportunity for growth. Keep your eyes on the prize—whether that’s a higher salary, improved benefits, or career development. If you’re looking for a new job, we have listed down in-demand tech and non-tech roles you can apply for.

Just like Niña, you can find a job that that allows you to feel a sense of purpose.

Discover roles with flexible work options and government-mandated benefits, all in a supportive environment designed to help you grow.

See all our open positions here.