About Penbrothers:
Penbrothers is an HR & remote talent management partner and one of the fastest growing companies in the Philippines. We provide talented Filipinos with global opportunities in high-growth startups and dynamic companies, from the comfort of their own homes.
About the Client:
Our Client is a diversified private equity investment and management consulting firm. They partner with founders, managers, and senior executive teams to unlock revenue and increase margins. They have deep industry knowledge and extensive experience in advertising, marketing, data, technology and commerce.
About the Role:
The Administrative Assistant will be responsible for ensuring efficient data management, documentation, and organization across various platforms. The ideal candidate is detail-oriented, proactive, and comfortable working with digital tools to maintain structured workflows.
What you’ll do:
- Data & Documentation Management
- Maintain and update HubSpot to ensure all data is accurate and complete.
- Review and update client accounts to keep them current.
- Track campaign statuses, ensuring active campaigns are running smoothly and closed campaigns are documented.
- Ensure all assigned tasks and documentation are completed properly.
- Keep Google Drive and folders organized for easy access and retrieval.
- Manage data storage and cleaning, ensuring accuracy and efficiency.
- Campaign & Project Support
- Assist with campaign launches, ensuring drives and documents are set up correctly.
- Identify and follow up on any discrepancies or missing information.
- Ensure file organization is maintained across platforms.
- Provide an extra layer of review for the team’s documentation and data.
What You Bring:
- 2-4 years of experience in administrative support, data management, or project coordination.
- HubSpot experience required (primary focus) – The focus is on administrative tasks such as ensuring files are uploaded correctly, organizing documents, flagging errors to the appropriate POCs, and owning the maintenance of the documents.
- Google Suite experience preferred – Managing and organizing files within Google Drive.
- Qlik experience preferred – Familiarity with data tools is a plus.
- Strong attention to detail to manage large volumes of files and data accurately
- Excellent organizational skills to maintain proper file structure and ensure all materials are stored correctly.
- Ability to work independently, ensuring administrative tasks are completed efficiently and accurately.
- Strong communication skills to collaborate with teams and proactively address misfiled or missing documents.
- Proactive mindset in identifying and resolving organizational or documentation issues.
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