Penbrothers Privacy Policy

Penbrothers values your privacy and is committed to protecting your personal data. This Privacy Notice explains how we collect, use, share, and protect your personal information in compliance with the Data Privacy Act of 2012 (RA 10173) and its implementing rules and regulations.

For the purpose of this Privacy Notice, the following terms shall have the meanings set forth below:

  • “Personal Data”: Refers to all types of personal information, sensitive personal information, and privileged information as defined under the Data Privacy Act of 2012.
  • “Personal Information”: Any information from which an individual’s identity can be reasonably and directly ascertained, or when put together with other information, would directly and certainly identify an individual.
  • “Sensitive Personal Information”: Information about an individual’s race, ethnic origin, marital status, age, color, religious, philosophical, or political affiliations, health, education, genetic or sexual life, proceedings for any offense committed or alleged to have been committed, government-issued identification numbers, or any information issued by government agencies peculiar to an individual.
  • “Processing”: Any operation or any set of operations performed upon personal data, including but not limited to the collection, recording, organization, storage, updating, modification, retrieval, consultation, use, consolidation, blocking, erasure, or destruction of data.
  • “Data Subject”: Refers to an individual whose personal, sensitive personal, or privileged information is processed.
  • “Data Breach”: A security incident that leads to the accidental or unlawful destruction, loss, alteration, unauthorized disclosure of, or access to, personal data transmitted, stored, or otherwise processed.

 

Information We Collect

Information We Collect

We collect various types of personal data as necessary for our business operations and to comply with legal obligations, including but not limited to:

  • Personal Identification Information: Name, address, email address, phone number, date of birth, marital status, and government-issued identification numbers (e.g., TIN, SSS, PhilHealth).
  • Employment Information: Job title, employment history, educational background, and performance evaluations.
  • Financial Information: Bank account details, salary information, and transaction history. 
  • Technical Information: IP address, browser type, operating system, and online activity data.

How We Use Your Information

We collect your personal information to understand your needs and to help better the products that we put on the market. More specifically, we ask for your personal information:

  • For record purposes;
  • For Commercial or Client related transactions
  • To send you, through any of the contact information that you provide, promotional materials, special offers, or other information that you may find interesting;
  • To contact you when we or any of our affiliates conduct market analysis or surveys;
  • To gather facts for data analytics of our or any of our affiliates’ products;
  • When we do cross-selling;
  • To share with any of our affiliates for marketing, promotional, and other commercial purposes;
  • For business process improvements (automated or manual)

When you allow us to collect your personal information, you give us your consent to use it for the purposes mentioned on this page.

When Do We Collect Personal Information

We may collect your personal information when you:

    • Visit our website;
    • Contact us by sending an inquiry, leaving a comment, or providing feedback on our website;
    • Do any transaction through our website such as participate in any of our online activities, etc.
    • We collect personal information during recruitment, onboarding, employment, health and safety monitoring, and government compliance processes to ensure proper assessment, payroll processing, benefits administration, legal compliance, and employee management.

Data Sharing and Disclosure

If necessary and appropriate, we may disclose and share your personal information with our affiliates and trusted third-party sub-processors for purposes such as data storage, processing, and other employment-related functions. These third parties include, but are not limited to, cloud storage providers, payroll processors, and benefits administrators. All third parties are bound by strict confidentiality and security obligations and are only permitted to process your data in accordance with the terms of this Privacy Statement and applicable data protection laws. Furthermore, any reprocessing of personal information is limited to the specific purposes for which it was collected, ensuring alignment with legal and regulatory requirements.

We do not sell, rent, or trade your personal data to third parties.

Our commitment is to keep your information secure at all times. To prevent loss, destruction, alteration, unlawful access/use, or unauthorized disclosure, we have set up adequate organizational, physical, and technical security measures to safeguard the information that we collect through this website.

Data Security Measures

We implement technical, organizational, and physical measures to ensure personal data’s confidentiality, integrity, and availability. Access to personal data is restricted to authorized personnel only.

Data Retention & Disposal of Personal Information

Personal information will be retained in compliance with applicable legal or regulatory requirements and archived as Company historical data. Your Personal Information will be disposed of or destroyed as soon as the Company no longer needs it, in accordance with the Company’s policy for retention and disposal of data.

Privacy Rights

Under the Data Privacy Act of 2012, you have the following rights concerning your personal data:

  • Right to Be Informed: You have the right to be informed about how your personal data is being collected, processed, and used by Penbrothers.
  • Right to Access: You have the right to request and access your personal data that we hold. This includes obtaining a copy of your data.
  • Right to Object: You have the right to object to the processing of your personal data, especially when it is being processed for purposes not compatible with the original intent.
  • Right to Erasure or Blocking: You have the right to suspend, withdraw, or order the blocking, removal, or destruction of your personal data from our system if it is unlawfully obtained or used.
  • Right to Rectification: You have the right to correct any inaccurate or incomplete data that we hold about you.
  • Right to Data Portability: You have the right to obtain and electronically move, copy, or securely transfer your data, for your own use across different services.
  • Right to File a Complaint: You have the right to lodge a complaint with the National Privacy Commission (NPC) if you believe that your rights under the Data Privacy Act have been violated.
  • Right to Damages: You have the right to be indemnified for damages sustained due to inaccurate, incomplete, outdated, false, unlawfully obtained, or unauthorized use of your personal data.

To exercise any of these rights, please contact us using the details provided below.

Privacy Statement Update

Penbrothers may update this Privacy Notice from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. The updated notice will be posted on our website with the effective date.

Contact Information

You have control over the collection and use of your Personal Information. For any questions or concerns regarding this Privacy Notice or your personal data, please contact;

DATA PROTECTION OFFICE
11F Rockwell Business Center, Barangay Highway Hills 1554 Mandaluyong City
[email protected] or email our Data Protection Officer at [email protected]

We shall respond within thirty (30) days from receipt of your request. We may charge you a reasonable administrative fee for the retrieval of your personal information records.

We will not disclose to, or allow third parties to use your personal information unless you give us your consent or we are required by law to do so. If you have any other concerns about the Company’s collection, use, retention, and retrieval of your Personal Information, you may contact the Company’s Data Protection Office.